This sample thank you note demonstrates that a thank you note does not need to be formal. A thank you note recognizes an employee's contribution and can be simple and meaningful. You can write a thank you note informally and still have a positive impact on an employee's morale and motivation.
This sample thank you note is for an employee who led a successful team effort on a project. The thank you note demonstrates several characteristics of effective feedback. It is timely, specific about the employee’s actions, and customized to fit the occasion.
Thank You Note for Team Leadership on a Project
Dear Sarah,
Thank you for your outstanding job leading the web redesign project. The project met its goals and serves as an example for the company about how a project team can set goals, obtain support from the organization, and accomplish its stated goals and mission within the projected time frame.
At our wrap-up luncheon today, you recognized each member of your team in a thoughtful, deserving way. I am certain that your team members feel rewarded and recognized. I was happy to add my voice to yours in praising the team’s effort.
You provided a lesson that all of us can learn from about how to make a team successful in our company. I’d like you to share your observations and thoughts at the upcoming monthly manager’s meeting. Please let me know if you can be prepared by then and if there is any way that I can help you present your key learnings and process.
Again, I am so happy with the contribution that you have made to our organization through your leadership of the web redesign team. I hope to make use of your leadership skills in the future.
Thank you.
Marilyn Smith for the Executive Team
cc: Executive Team
You can magnify a thank you when you specify exactly why you are thanking the employee. The approbation of senior company leaders is always a plus. Giving the employee an opportunity to share what he or she learned from the process with other employees provides you with the opportunity to magnify your team leader’s success and contribution.
