If you need to resign from your job, you will want to tell your boss verbally in a face-to-face meeting as a courtesy. But, your boss will also request that you write an official letter to the company for your employee file.
This resignation letter gives your company the evidence it needs should you later file for unemployment compensation or claim that you were fired. It also provides an historical document for the future should you decide to reapply for employment, ask for an employment reference, or need employment verification.
Additionally, the resignation letter is your last, best chance to leave a good impression. You never know when that will serve you well in the future because you never know how your paths will cross again.
If you are angry or unhappy with your current employer, the resignation letter is not the time to tell him. Let your letter demonstrate your professionalism. You can’t predict the future and you never know who will view your resignation as personnel change over time.
Use this sample resignation letter when you are leaving your current employer for a promotion at another employer.
Sample Resignation Letter for a Promotion
City, State, Zip Code
Name of Boss and Title
City, State, Zip Code
With some regret, this letter is my resignation from Wallace Development. I have accepted a position as a manager at a firm that is not a competitor with Wallace Development. This was a timely offer since I am ready for the next step forward in my career.
I had determined, after talking with you about the possibility, that such a promotion would be unavailable here for several years. I really wanted to take all of my team leader experience to the next level and have reporting staff members.
I’m sure you know that this decision was difficult for me because I have truly enjoyed and learned from my colleagues here. I’m not sure I will ever have the privilege of working with so many engaged, excited, friendly people again.
I will happily participate in an exit interview as they are standard here. I don’t really have any complaints because this is not a resignation where I see myself leaving something I didn’t like. Rather, I am pursuing my next opportunity.
My final day is November 28, so you have the full two weeks’ notice. I’ll be happy to help train my replacement if you can fill the position quickly. I am also leaving a fully developed job description, so nothing slips through the cracks. I can be available by phone on a limited basis if needed after my last day. This offer is known about and supported by my new employer.
Again, my job and the people here will be positive memories. Feel free to pass on my contact information to any coworker who asks. firstname.lastname@example.org
Everything about this resignation letter marks you as a positive, professional member of the team who is leaving for a good reason. Even people who are unfamiliar with you years down the road will view your leave taking in a positive light.
More About Resignation
- What to Do When Employees Resign
- Top 10 Reasons to Quit Your Job
- How to Resign From Your Job
- All About Resignation
Sample Resignation Letters
- Introduction to Resignation Letters
- Resignation Letter Template
- Sample Resignation Letter: Future Plans
- Employment Sample Employment Resignation: New Job Opportunity
- Resignation Letter: Happy to Resign
- Sample Employment Resignation: Personal Reasons
- Sample Employment Resignation: Returning to School
- Sample Resignation Letter: Spouse Relocation
- Resignation Letter Example: Better Use Skills