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Job Description

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Organizational Chart with Jobs Shown in Relationship to Each Other

Job Descriptions Define an Employee's Role in an Organization

Copyright Tom McNemar
Definition:

Are you looking for a definition of a job description?

Job descriptions are written statements that describe the:

  • duties,
  • responsibilities,
  • most important contributions and outcomes needed from a position,
  • required qualifications of candidates, and
  • reporting relationship and coworkers of a particular job.

Job descriptions are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work.

They clearly identify and spell out the responsibilities of a specific job. Job descriptions also include information about working conditions, tools, equipment used, knowledge and skills needed, and relationships with other positions.

The best job descriptions are living, breathing documents that are updated as responsibilities change. They do not limit employees, but rather, cause them to stretch their experience, grow their skills, and develop their ability to contribute within their organization.

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