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Human Resources Sample Letters
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Do you need a sample rejection letter? Here is a sample rejection letter for the applicants who did not get the job. Use this sample rejection letter to develop your own letters to politely and kindly turn a candidate down.
Here is a sample rejection letter for an applicant you’d like to hire in your company.
Date
Name of Applicant
Applicant's Address
Dear (Applicant Name):
We interviewed a number of candidates for the (Name of Job) position, and we have decided that a different applicant is the most qualified for the job opening. This letter is to let you know that you were not selected for the position for which you applied.
The interview committee was impressed with your credentials and experience. We’re offering you the opportunity to interview for a second job opening as a (Job Title) in our company. Enclosed is a position description for your review.
If you decide you are interested in talking with us about this second opening, please call or email (Name) and we will schedule an interview at your earliest convenience. We are currently doing first round interviews for this position.
Thank you so much for taking the time to come to (Company Name) to meet our interview team. We enjoyed meeting you and our discussions.
Whatever you decide about interviewing for this second job opening, please feel free to apply for posted positions, for which you qualify, in our company in the future.
We wish you every personal and professional success with your job search and in the future. Thank you for your interest in our company.
Regards,
Real Person's Name and Signature
Example: HR Director for the Employee Selection Team
More About Sample Rejection Letters
- See a sample rejection letter for an applicant who does not seem like a good fit for your company.
- Here is a sample rejection letter for a candidate you hope applies again in the future.
- Find out more about writing a rejection letter.
Letters for Successful Candidates
What if the candidate you are contacting was successful in his or her application? Following are sample job offer letters to let the candidate know the good news.
