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Applicant Rejection Letter Sample

Use This Letter with Applicants You Won't Invite to an Interview


Rejected typed out

You Need to Reject Some of Your Applicants

David Gould/Photographer's Choice RF/Getty Images

Do you need a sample applicant rejection letter? Here is a sample rejection letter for the applicants you didn't choose to interview for the job. Use this letter to develop your own rejection letters to politely and kindly, yet definitely, turn an applicant down.

This rejection letter is your standard applicant rejection for the resumes and applications you receive from applicants who are less qualified than those you decide to interview. Since many of these applications arrive in email, response via email is acceptable.


Name of Applicant

Applicant's Address

Dear (Use Applicant's Name):

We appreciate your interest in (Company Name) and the position of (Name of Position) for which you applied. After reviewing the applications received by the deadline, yours was not selected for further consideration.

The selection committee appreciates the time you invested in your application. We encourage you to apply for posted and advertised positions in our company, for which you qualify, in the future.

We wish you every personal and professional success with your job search and in the future. Thank you, again, for your interest in our company.


Real Person's Name and Signature

Example: HR Director for the Employee Selection Team

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Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

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Standard Application Acknowledgement Letter

More About Sample Candidate Rejection Letters

Letters for Successful Candidates

What if the candidate you are contacting was successful in his or her application? Following are sample job offer letters to let the candidate know the good news.

Sample Job Offer Letters

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