Want to complete projects successfully? On-time, within budget, and involving the appropriate people to ensure integration? These project management steps will ensure you practice effective project management.
Time Required: Depends on the project.
- Select the project. Assemble the team that must own the project to create a positive implementation and integration.
- Define the internal or external customer's requirements from the outcome or output of the project.
- Define the scope of the project and the outcome desired. As part of this definition, determine where the project begins and ends. What is the first step? What is the last?
- Define measurable goals that will enable you to know that the project is accomplished. Define your budget for the project. Determine the people and hours that are required to complete the project.
- Determine how you will communicate progress and accomplishments, and gather input from organization members who are not on the team.
- Flow chart the current process. Or, for a specific project, list the steps necessary to accomplish the project.
- Measure how the current project is performing right now, if this is an ongoing project. Study the data to adjust your goals and expectations.
- Determine whether additional information, resources or people are needed to complete the project. Bring the people and resources identified into the group.
- Create an action plan to complete the project's steps. Assign the appropriate people to complete each step. Create a due date for when each step will be accomplished. Make sure people have the time needed allocated to the project.
- Determine an ongoing method to track whether the steps are accomplished as planned. Hold weekly meetings, set up a centrally-located planning calendar, widely distribute meeting minutes, or list the steps on a public white board.
- Implement the action plan. Document the methods used to accomplish each step. You will want to be able to share the steps and goals and duplicate the successful ones, if this is an ongoing or periodically repeated project.
- Determine how the team will measure, record, and track the effectiveness of the project implementation and planning process for the future.
- Using the data collected, evaluate results. How did the project meet expectations and satisfy planners and participants? If not, why not? Document for future projects.
- Celebrate the accomplishments of the team.
- Determine how the lessons learned and steps experienced during this project can be applied to projects in the future. Find a method for integrating "best practice" steps for project management.
- Involve the appropriate people who own the process and can make or break the success of your implementation and integration.
- Document your steps so that the team that follows or implements your project next year has the appropriate information they need to duplicate your successful steps and planning process.
- Keep any forms, flyers, advertisements, communication documents, team minutes, and all other data related to the project in a file that can be accessed for the next project planning.
What You Need
- White Board and Markers
- Printer Paper
- P.M. Software (Possibly)