Do you need a sample "thanks, but no thanks" letter? This is the letter that Human Resources people don't like to send. But, send it you must though even if it's painful, because no matter what, you can usually only select one candidate for your job.
You need to use the rejection letter as part of a process for how you reject candidates - a process that professionally and kindly lets candidates know that they didn't get the job.
The best employers, the employers of choice, design a process that lets candidates know where they stand at each stage of the recruitment process.
Have you ever considered informing candidates on the front end exactly what they can expect from your organization? After all, the job searchers who are scheduled for an interview are your best prospects. You want to treat them with respect. Take a look at how I recommend that you reject your job applicants during your recruitment process.
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