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Employment Letters

Use These Sample Employment Letters as Guides


These sample employment letters will assist you to reject job candidates, make job offers, welcome employees, and more. Use these sample employment letters to develop the employment letters you use in your organization.

Job Offer Letters

Job offer letter in hand.
Copyright Pali Rao
The job offer letter is provided to the candidate you have selected for the position. Most frequently, the candidate and the organization have verbally negotiated the conditions of hire and the job offer letter confirms the verbal agreements. These sample job offer letters include an executive job offer letter, a mid-career job offer letter, an early career job offer letter, and a sales job offer letter. See sample job offer employment letters.

Candidate Rejection Letter

Candidate received a rejection letter.
Copyright Sheryl Griffin
Sending a candidate rejection letter to the applicants who were not selected for the job is an extra, but positive step, your company can take to build good will with candidates and establish yourself as an employer of choice. A candidate rejection letter may momentarily make the candidate sad, but it's better for both the employer and the candidate to share official notification. Plus, in an effective candidate rejection letter, you can indicate whether you have ongoing interest despite the fact that you had a more qualified candidate that you hired for this job.

Sample Rejection Letter: Bad Cultural Fit

The following is a sample rejection letter for a candidate who did not appear to be a good fit for the open position or for your company.

Candidate Rejection Letter: Would Hire for the Right Job

Here is a sample rejection letter for an applicant you’d like to hire in your company. You had a more qualified applicant for the current position, but you'd consider this candidate for a different position.

New Employee Welcome Letter

New employee welcome by boss.
Copyright Phil Date
You'll want to send your new employee a welcome letter shortly after he or she has accepted your job offer. This makes the employee feel needed and welcome in your organization. It confirms to the employee that the decision to join your organization was correct and suitable. The new employee arrives for work on day one with positive morale and outlook. See a sample new employee welcome letter.

Sample, Simple Employee Welcome Letter

Reading employee welcome letter.
John Howard / Getty Images
Here's a simple, sample welcome letter for new employees. This sample welcome letter serves just one purpose. You are welcoming your new employee to your organization.

Sample New Employee Introduction Letter

New employee introduction.
Copyright Jacob Wackerhausen
This sample new employee introduction letter welcomes the new employee and introduces the new employee to his or her new coworkers. A nice touch for the employee introduction into the company is to schedule an informal time, with food and drinks, for coworkers to greet the new employee. See a sample employee introduction employment letter.
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