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Sample Termination Letters for the Workplace

Use These Sample Termination Letters to Let Employees Go


Do you need sample termination letters for your workplace for a variety of employment ending situations? Terminating an employee is a daunting task at best. So is the follow-up termination letter and documentation. But, these sample termination letters will allow you to customize a letter for your own organization's needs.

You can use these sample termination letters in your workplace.

Basic Sample Termination Letter

Man carrying belongings in a box following his ermination
Jamie Grill Photography/Getty Images

When an employer fires an employee, an employment termination letter documents the details of the termination and provides relevant evidence for the employee's file. The termination letter provides the information that an employee needs to know about benefits, final paycheck, and more.

This basic, simple, sample termination letter is an example of the most commonly written form of termination letter. You can use this termination letter in most instances when you let an employee go.

Sample Layoff Termination Letter

When an employer has to lay off employees, the employees should receive all of the information about their lay off, their benefits, their final paycheck, and more, in a termination letter. This sample layoff termination letter provides you with a model to use as you write your own lay off termination letters.

These letters provide documentation for your company file and for the unemployment compensation office when employees apply for unemployment. This sample termination letter is an example of the type of layoff letter you might write to employees when your business is forced to lay off employees due to economic factors.

Sample Letter of Termination for Cause

Need a sample termination letter to use when you fire an employee for a reason? This sample letter of termination gives the cause for the employee's dismissal. The letter provides documentation for the employee's personnel file.

It may also be used by the employer to fight unemployment compensation claims, if you choose to do so. Use this sample termination letter as an example when you write your own termination for cause letters.

Use This Sample Termination Letter to Fire an Employee for Cause

Here's another example of a termination letter that you can provide to an employee when he or she is fired for cause. This employee misled customers and potential customers about his title and status within his organization.

This termination letter states the reason for the employment termination. You can send the letter following the termination meeting with return receipt requested. Or, you can hand the termination letter to the employee during the meeting.

Sample Dismissal Letter for Poor Performance

Do you need a sample dismissal letter to use as a template when you want to fire an employee for poor performance? In most cases of employment termination for causes that are difficult to demonstrate or document, I'd recommend that you use a simple, basic termination letter that provides no reason for the termination.

If your performance data is incontrovertible, however, you can use this sample dismissal letter as your guide.

Example Termination Letter for Attendance

Need another example of a termination letter for cause? This example termination letter notifies an employee of his employment termination because of attendance problems. In the letter, the employer outlines the extent of the problem and prior actions taken.


Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.

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