Most employees resign by telling their manager that they are planning to leave. The manager’s first response is to call or email Human Resources. In all cases of employee resignation, you need to ask the employee to write a resignation letter for their personnel file.
The resignation letter gives you a permanent record of when the employee resigned and why. This is a must-have step in today’s litigious employment climate.
Your next step is to discuss the details of the employee’s resignation. Did the employee provide you with two weeks’ notice? Do you generally escort an employee out immediately? Your actions depend on your company’s past practices and policies.
Assuming this is a good, trusted employee, you decide that she can work out the two weeks’ notice that she has provided so the transition of the job to a new employee is smooth.
Here is a sample resignation letter that an employee who is leaving her job to be a stay-at-home mom might write.
Employee Resignation Letter
Mr. Paul Ferrari
1439 West Plant Rd.
Denver, CO 80123
I’m writing this letter to let you know that my last day at Stirling Manufacturing will be March 11. I am sorry to leave such an excellent employer, but I have decided to stay at home with my baby for the first few years of her life.
As you know, I have been quite conflicted since coming back to work following my FMLA time and my extended unpaid leave of absence. I truly bonded with the baby and appreciate your generous permitting of time off while I thought about all of the options.
Since coming back to work full time three weeks ago, I have had a difficult time balancing my work and life roles. I have also not found childcare that I am completely happy with and this is adding to my stress.
I have appreciated my ten years with Stirling and will certainly consider working here again, depending on your needs, when I come back into the workforce. I will long remember the kindness and generosity with which you treated me throughout the pregnancy and during my leaves.
I hope that you will remember me and my work with appreciation and a positive spirit. Please stay in touch when I am no longer working here.
Please let me know how I can help you transition my work and my job to another employee. I am also available to help recruit and train my replacement, even beyond the two weeks, if you don’t mind the baby under the desk while we work together.
Again, working here has been great I will miss you and all of my coworkers. Becoming a stay-at-home mom was a difficult decision, but it’s the best one at this time, for my family.
I wish you nothing but the best.
More About Resignation
- How to Handle an Employee Resignation
- What to Do When Employees Resign
- Top 10 Reasons to Quit Your Job
- How to Resign From Your Job
- All About Resignation
Sample Resignation Letters
- Introduction to Resignation Letters
- Resignation Letter Template
- Sample Resignation Letter: Future Plans
- Employment Sample Employment Resignation: New Job Opportunity
- Resignation Letter: Happy to Resign
- Sample Employment Resignation: Personal Reasons
- Sample Employment Resignation: Returning to School
- Sample Resignation Letter: Spouse Relocation
- Resignation Letter Example: Better Use Skills