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Sample Rejection Letters

Use These Sample Rejection Letters as Guides

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Want to professionally, thoughtfully, and kindly reject job applicants? You can use these sample rejection letters as a guide. These samples  will assist you to reject job applicants: when they apply, after the interview, and when not selected for the job. Use these sample rejection letters to develop the employment letters that you use in your organization.

How to Write Rejection Letters

Employers Owe Applicants Rejection Letters
Copyright Pali Rao

Wonder why you would send professional rejection letters to job applicants, when so many employers don't? Sending rejection letters to job applicants who were not selected for the job is an extra, but positive step, your company can take to build good will with candidates.

Professional, thoughtful rejection letters help establish your organization as an employer of choice. See how to write a professional rejection letter - and find out the big why.

Applicant Rejection Letters

Unsuccessful Applicants Receive Rejection Letters
Copyright Sheryl Griffin
Do you need a sample applicant rejection letter? Here is a sample rejection letter for the applicants you didn't choose to interview for the job. Use this sample applicant rejection letter to develop your own rejection letters to politely and kindly, yet definitely, turn an applicant down.

Rejection Letter Sample: Applicants Not Chosen for an Interview

Rejection Letters Are Sent to the Majority of Applicants
Paul Conrath / Getty Images
Do you need a sample rejection letter to send to unsuccessful applicants for your jobs? Here is a simple, standard rejection letter for applicants you choose not to interview. As a courtesy and to emphasize your position as an employer of choice, you want to send a rejection letter.

Rejection Letter: Good Cultural Fit

Rejection Letters Can Tell the Applicant to Apply Again in the Future
Catherine Yeulet
When you must reject a candidate because you have identified another candidate who is more qualified for whatever reason, use this sample candidate rejection letter. This is a sample candidate rejection letter for a candidate who seemed to be a good cultural fit for your company.

Sample Rejection Letter: Bad Cultural Fit

Rejection Letters Can Avoid Suggesting That the Applicant Apply Again
Sean Fel
Do you use applicant rejection letters? You do if you are earning a reputation as an employer of choice. Here is a sample rejection letter for the applicants who did not get the job and appear to be a poor fit with your culture. Use this sample rejection letter to develop your own rejection letters to politely and kindly turn a candidate down.

Candidate Rejection Letter: Would Hire for the Right Job

You Can Encourage Applicants in Your Rejection Letters
Claudia Dewald
Here is a sample rejection letter for an applicant you’d like to hire in your company. You had a more qualified applicant for the current position, but you'd consider this candidate for a different position.

Rejection Letter After a Job Interview

After an Interview, Employers Owe Job Searchers a Rejection Letter
Steve Cole
In many companies, a job applicant is invited for an initial interview during which a basic assessment of his or her skills, experience, and potential cultural fit occurs. In some companies one individual conducts this interview. Increasingly, companies recognize the power of a candidate meeting more employees. This is a sample rejection letter for a candidate who did not qualify for a second interview.

Job Rejection Letter Sample: Following an Interview

Send Rejection Letters to People Not Selected for Your Job
Digital Vision / Getty Images
Following a job interview, all but one candidate must receive a job rejection letter. Sooner is better to send a job rejection letter to help your job applicants get on with their job search. Sending a rejection letter in a timely manner marks you as an employer of choice, too. Here is a sample job rejection letter that employers can send to candidates who were rejected following the job interview.

Job Rejection Letter: After Second Interview

Following the Second Interview, Your Rejection Letters Must Be Kind
Dean Sanderson
Do you need a sample job rejection letter? This sample job rejection letter is for candidates who interviewed with your organization twice. It is painful to send a job rejection letter to a candidate whom you found qualified enough to tap for a second interview. But, it happens. Use this sample job rejection letter to professionally and politely, with care and concern, tell second interview candidates that they did not get the job.
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