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Employment Verification Policy Sample

Provide Verification of Employment for Former Employees


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All employment verification inquiries from current or former employees, prospective employers of current or former employees, governmental agencies, or other organizations such as a financial or lending institution, should be directed to Human Resources for an official company response. Under no circumstances is any other employee authorized to provide a written or official employment verification response for the company.

All requests for employment verification must contain the employee's or former employee’s signature authorizing the release of information. In the case of current employees, as a courtesy, the HR office will notify the employee when employment verification information is requested.

When the permission signature is present, generally, your company releases this information about current and former employees:

  • whether the individual is currently employed at Your Company,
  • the employee’s current or last job title,
  • the dates of employment at Your Company, and
  • the current or final salary paid to the employee.

Depending on the circumstances of the request, and input from the past or current employee, the company might release salary history, job title history, and whether the company would rehire the employee.

Exceptions to this policy must be approved by the President of (Your Company).

Disclaimer – Please Note:

Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.

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