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Why Use a New Employee Welcome Letter?

You Want to Greet Your New Employees With a Welcome Letter

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A New Employee Welcome Letter Makes Your New Hire Feel Important

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A welcome letter to a new employee who has accepted your job offer confirms the employee's decision to accept the position. The welcome letter helps the new employee feel wanted and welcomed. Depending on the goal of your new employee welcome letter, this sample gives you a template to follow.

Use this template to form the basis for your own company new employee welcome letter. Not convinced you need a welcome letter? Consider these reasons.

Why Send a New Employee Welcome Letter?

The new employee welcome letter accomplishes these goals as part of your new employee welcome process.

  • Reinforces your commitment to and satisfaction with your choice to the new employee and makes him or her feel valued by the new employer. Every new employee wants to feel welcomed and wanted by their new employer. This enhances their expectation of their ability to succeed in the new job.

  • Reiterates start date, start time, business dress code and other details that the new employee needs to know. The welcome letter confirms what the new employee is expected to do on the first day of employment. This saves the new employee some feelings of insecurity and avoids misunderstandings.

  • May provide the opportunity for Human Resources to send, in advance, some of the benefit forms and other employment forms so the new employee can review and fill them out with a partner or spouse.

  • Sending the employee handbook and other policies and procedures in advance, for the new employee's review, avoids the impression that the first day was all paperwork and HR orientation. Paperwork is not the most stimulating component of an employee's first day.

  • Reminds the supervisor to review the new employee orientation plan and ensures that none of the top ten ways to turn off a new employee occur. Ensures that the employee's workstation and other equipment and software needed for immediate productivity are ready and available.

  • Sends the message that you are a class act as an employer: organized, trustworthy, welcoming, and prepared.

Who Should Send the New Employee Welcome Letter?

The supervisor of the position should always send a new employee welcome letter to encourage a successful reporting relationship from the start. Human Resources may also send a new employee welcome letter, for any of the purposes detailed above, but the HR letter should be in addition to the letter from the position's supervisor.

The new employee welcome letter is a prime opportunity to welcome your new employees in a memorable, remarkable manner. Don't miss the opportunity to continue making a favorable first impression.

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