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Sample Employment Offer Letter

Use This Sample Employment Offer Letter for the Majority of the Jobs You Fill


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Need a simple, sample employment offer letter for everyday use? Use this sample employment offer letter for most positions in your organization. This offer letter is written following verbal agreement on the terms and conditions of employment. The letter is most useful for beginning to mid-level positions that generally have nonnegotiable salary, benefits, and other terms.

Generally, you have verbally offered the job to the candidate who has indicated that he or she will accept the position, under the stated terms, before you write the employment offer letter. This saves time and potential hard feelings for all involved in the employment offer. The candidate's acceptance of the position is tentative until you receive the signed offer letter, and the signed confidentiality agreement, if you use one.

Sample Employment Offer Letter




City, State, Zip

Dear __________________________________:

This is an offer of employment as a customer support specialist at (Company Name). This offer is contingent upon our receipt of your college transcripts to confirm your degree, and (any other contingencies you may wish to state).

Your title will be customer support specialist if you accept this employment offer. You will report to Steve Smith, manager of customer support.

In the role of customer support specialist, you will be expected to carry out the duties and responsibilities described in the enclosed job description which is periodically updated to reflect customer service needs.

We are offering you a base salary of $40,000.00 which will be subject to deductions for taxes and other withholdings as required by law or the policies of the company.

For employment with (Name of Company), you are required to sign the enclosed, standard confidentiality agreement which must be signed prior to start.

The current, standard company health, life, disability vision, and dental insurance coverage are offered with this agreement per company policy. Your eligibility for other benefits, including the 401(k), tuition reimbursement, and bonus potential will take place per company policy. The company benefit offerings and employee contribution to payment for benefit plans are determined annually.

As an employee of (Company Name), you will receive nine paid holidays, determined annually by the company. You are eligible to accrue vacation time off at x.xx hours per pay period. This is equivalent to two weeks on an annual basis. Vacation time off increases per company policy. Personal days are accrued at x.xx per pay period, per company policy, and total seven days annually. All employee benefits are subject to periodic company review and can be changed with or without notice.

You have agreed to start your employment on Tuesday, June 14, 2011. Please report to the customer service department where you will begin your onboarding process at 9:00 a.m.

Your employment with (Company Name) is at-will and either party can terminate the employment relationship at any time with or without cause and with or without notice.

You acknowledge that this employment offer letter, (along with the final form of any enclosed documents), represents the entire agreement between you and (Company Name) and that no verbal or written agreements, promises or representations that are not specifically stated in this employment offer letter, are or will be binding upon (Company Name).

If you are in agreement with the above employment offer details, please sign below and return this employment offer to the company. This employment offer is in effect for five business days.



(For the Company: Signature)


(For the Company: Printed Name)




(Candidate's Signature)


(Candidate's Printed Name)



Disclaimer – Please Note:

Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.

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