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Written Reprimand Sample

Use This Written Reprimand for Employee Attendance Problems


Business couple prepare to leave for meeting
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This sample written reprimand is issued to a non-performing employee so that he or she understands the gravity of the problem that the failure to perform is creating. In a role that requires consistent attendance, this written reprimand corrects the behavior of a tardy employee.

The written reprimand provides documentation for the employer. The written reprimand is a serious call for immediate improved performance by the employee.

Written Reprimand




Re: Written Reprimand for Attendance

This is an official written reprimand for your failure to perform the required functions of your position by attending work on time and as scheduled. You have arrived over fifteen minutes late for work on four occasions in the past two weeks.

Since timely attendance is a significant factor in serving our customers in your customer service role, this attendance is unacceptable. Phone coverage is scheduled to provide optimum service to customers.

When you arrive late for your shift, we are forced to ask another employee to cover for you. This entails both an inconvenience for your coworker, and disrespect for his or her schedule, and the creation of overtime expenses for your employer.

You have received verbal counseling for earlier tardy and absenteeism problems on several occasions. The verbal counseling is not having the impact that we had expected on your attendance.

Consequently, this written reprimand is reminding you of the critical importance of your attending work on time and as scheduled. Attendance at work, on time and as scheduled, is a core requirement of your job description.

Continuing attendance problems will result in further disciplinary action up to and including employment termination.

A copy of this written reprimand will be placed in your official personnel file.


Supervisor Name:


Receipt of Written Reprimand

I acknowledge receipt of this written reprimand. My acknowledgement does not necessarily signify my agreement with its contents. I understand that a copy of this written reprimand will be placed in my official personnel file.

I also understand that I have the right to prepare a written response that will be attached to the original written reprimand in my file.


Employee Name:


More Sample Letters of Reprimand

Disclaimer: Please note that Susan makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice on this website, but she is not an attorney, and the content on the site is not to be construed as legal advice. The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel. The information on the site is provided for guidance only, never as legal advice.

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