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How to Write an Award Letter

An Award Letter Serves More Than One Purpose in Employee Recognition


An Award Letter Makes an Employee Feel Recognized

An Award Letter Makes an Employee Feel Recognized

Catherine Yeulet

The award letter is an opportunity to both thank a valued employee for his or her contribution and to reinforce the behaviors and actions for which the award is presented. The meaningful award letter fulfills several purposes.

  • The award letter announces the award and describes the details of its amount / type and receipt options or details.

  • The manager uses the award letter as an opportunity to reinforce the behaviors that earned the employee the award.

  • The award letter differentiates the recipient’s performance so that the award has meaning to the employee who receives it.

  • The award letter thanks the recipient for his or her contribution that resulted in the award.

  • The award letter provides personal, special recognition for the recipient from the upper level manager who presents the award notification.

The award letter comes from the recipient’s department head or a higher level manager so that the employee understands that the award is a big deal.

The award is generally presented in a way that lets other employees know that their coworker received the award and why. This publicity provides the organization with the opportunity to demonstrate that recognition is available for positive contributors. This enhances employee morale and assures employees that good work is noticed and rewarded.

If you follow these guidelines for an employee award letter, you will magnify the employee's feeling of accomplishment. The employee will keep your award letter where he or she keeps treasured mementos.

Sample Employee Thank You and Recognition Letters

See additional examples of employee thank you and recognition letters.

Samples of Thank You Letters in the Workplace

More Sample Employer Letters

Use these sample employment related letters as guides for the letters that you write in your company or organization.

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