Employee Records to Maintain and Manage
Personnel File Overview
An employee personnel file is an employers saved documentation of the history and status of the entire employment relationship with an individual employee. The employer maintains this employment documentation in a personnel file for three reasons. Multiple personnel files are maintained for each employee. Find out more about employee personnel...
An employee personnel file is an employers’ saved documentation of the history and status of the entire employment relationship with an individual employee. The employer maintains this employment documentation in a personnel file for three reasons. Multiple personnel files are maintained for each employee. Find out more about employee personnel...
Personnel File Access Policy
All employees, former employees, and representatives of employees may view certain documents from their personnel file with advance notice to Human Resources staff. Documents that relate to the employee's qualifications for hire may be viewed. Documents that may not be reviewed are also described.
Personnel File Policy Sample
Do you need a simple, sample personnel file policy? This policy recommends separate files for some employee information and provides file access information for employees. Find out more.
I-9 (Employment Eligibility Verification)
The Employment Eligibility Verification (I-9) is the form that is required by the Department of Homeland Security - U.S. Citizenship and Immigration Services to document eligibility for employment in the United States. All employees, citizens and noncitizens, hired after November 6, 1986, must complete Section 1 of this form at the time of...
I-9 File Contents
Filling out an I-9 form on every employee is required by the U.S. Citizenship and Immigration Services (USCIS), formerly the INS. You may want to keep all employee I-9 forms in a separate personnel file for these reasons.
Payroll File Contents
The employee payroll file is the repository for everything that has to do with an employee's pay check. The main reason to create a payroll file is to limit access to other employee confidential information. The payroll file enables accounting staff to pay the employee without accessing employee confidential information. Accounting staff can...
Medical File and Medical File Contents
The employee medical file is the repository for everything that has to do with health, health benefits, employee health-related leave, and benefits selections and coverage for the employee. Because the medical file contains sensitive and confidential information, it must reside in a safe, locked, inaccessible location. Access to employee medical...
Want to know what employee records to maintain as an employer? The employer maintains three employee record files for each employee. Additionally, the employer maintains other employee record files for all employees. See more about the employee records an employer will want to retain and make accessible to employees, and sometimes, to their supervisors.