Many employers have continued to hire - albeit carefully - throughout the economic downturn of the past few years. Have you? If so, you need to use a job offer letter when you offer a prospective employee a job.
The job offer letter confirms the details of the job offer that you have verbally, by email, or in formal letters, negotiated with your candidate. The job offer letter is the culmination of your search for a new employee.
I always negotiate a job offer verbally before writing the formal job offer letter.
This saves me lots of time and rework in case I need to redo the job offer letter in response to a candidate's salary negotiations.
Generally, the prospective employee has agreed to accept the position, under the negotiated terms, prior to my drafting a job offer letter. Always regard the position acceptance as tentative until the job offer letter, and the confidentiality agreement, or non-compete agreement, if you use one, are signed and in your file.
Here's more about how to make a job offer.
Image Copyright iStockphoto / Catherine Yeulet